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Counselor Frequently Asked Questions
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Counselor Frequently Asked Questions

What is my role in the DE process?
Your role is to -

  • Inform students of courses available during their scheduling conference or at student/parent meetings
  • Distribute and collect all DE admission materials
  • Assure that each student does either COMPASS or ACT test
  • Check that each student has met the requirements for enrollment in selected courses
  • Send all materials to the SSC DE coordinator
  • Compare SSC rosters to high school class lists to be sure students are in the right classes
  • Notify the SSC  DE coordinator of any changes

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What forms are needed for the program?
The admission materials are -

Make sure these items are on each application –

    • The student’s Social Security Number
    • The  student’s signature
    • A parent’s signature
    • Completed high school information 
  • An official transcript
  • Test scores
  • An enrollment form signed by the student  

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How will I know if a student has been accepted?
The SSC DE coordinator will send you a list of all your students, accepted and unaccepted, listing the reason for non acceptance.

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Why might a student not be accepted?
Common reasons include -

  • An incomplete application—usually missing the SSN or a signature
  • Test scores below those required for the selected course
  • A missed deadline for enrollment

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How will I know if a student has been enrolled in a course?
The SSC DE coordinator will email you the rosters for the SSC classes in August and January before your semester begins.

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What if a student changes his or her mind?
A student may drop the course the first week of the semester without any penalty. After the first week, the student may withdraw without affecting GPA, but will have a W on the transcript. The school will be charged for the tuition. It will be up to the school to charge the student. After the final withdrawal date in the semester, the student may still withdraw but will have an F on the transcript.

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How does a student withdraw from a DE class?

Fill out a schedule change form and turn into your high school counselor.  The counselor will forward the form to the SSC DE Coordinator who will then drop the student from the class. 

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Can withdrawal or failure affect that student getting financial aid in the future?

Yes. It may.

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Is there a limit to how many college courses a student may take?
No student may earn more than the total number of Carnegie Units (high school credits) that might be earned using every period available during the school day.  Five college credits equal 1 Carnegie unit.  A student attending the college full time should schedule 25-35 credits for the year (two semesters). 

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What does a student need to do if he or she receives an IRS1098T (pay tax on tuition ) form?
Since the student is not paying tuition, the student does not need to do anything.  The form is sent to all college students by the federal government.

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What should a student do if he or she receives a bill from Stark State College?
If a student receives a bill from Stark state it is usually because:

  • The student did not finalize his schedule with the Cashier.  That must be done to notify our Business Office who is paying the bill.
  • The bill has not been credited to the proper account before the Bursar sent out the bills.
  • The student is a male who recently turned 18 and must turn in his Selective Service Number to the Registration Office.

If there are any questions, contact the SSC DE Coordinator or the Business Office.

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