Standards of Academic Progress

Effective Immediately

NEW Standards of Academic Progress

At Stark State College, we care about your success! That’s why it’s important for you to understand and meet the requirements of Standards of Academic Progress (SAP). SAP is a series of standards required to maintain eligibility for federal student aid. Requirements include completion of credit hours, grade point average (GPA) and completion of your degree program or certificate within the allotted time.

If you do not meet these requirements you will be disqualified from future financial aid.

SAP Requirements

The following standards must be met to maintain federal financial aid eligibility

  • Overall grade point average of 2.0.
  • Successful completion of 67% of the cumulative attempted credit hours. Attempted hours are determined by the number of credit hours you are registered for at the end of the sixth day of the semester.
  • Successful completion of OBR approved degree or certificate within the number of required hours listed in the college catalog, multiplied by 150%, as determined by the Financial Aid Office and includes accepted transfer credit hours.

Successful grade completions are: A, B, C, UC, D, UD, CR
Unsuccessful grade completions are: F, W, IN, NC

If you repeat a course, both grades will appear on your academic record, and the most recent grade will be used in calculating the grade point average.

Monitoring Progress

At the end of each term attended, your academic progress will be evaluated, based upon the standards listed above. If you fail to meet any of the above requirements, you will receive a notification letter from the College.

After the first term in which the requirements are not met, you will be placed on financial aid warning for one subsequent term. During the warning period, you will continue to be eligible for federal financial aid. The College encourages you to meet with an academic advisor to receive assistance with your educational goals.

After the second term in which the requirements are not met, you will become ineligible for federal financial aid. In order to regain federal financial aid eligibility, you will be required to pay for your classes out-of-pocket until you are able to reach the 67% completion rate and a cumulative 2.0 GPA.

Appeal Process

If you have unusual or mitigating circumstances, you may submit an appeal requesting to continue to receive federal financial aid. Mitigating circumstances must be documented and approved by the Standards of Academic Progress Appeal Committee, made up of a financial aid representative, academic affairs representative, and student services representative. The appeal must be submitted by the last day to register in the term in which you are applying for continued federal financial aid. You may only submit two appeals during your time at Stark State College. Rare exceptions will be made to this policy.

If federal financial aid is reinstated as a result of the appeals process, you are placed on probation for one term. During the probationary period, you must complete all registered courses and achieve a 2.0 grade point average to remain eligible to receive federal financial aid. As long as you are meeting the probation requirements, you may continue to receive aid. Once you are at a 67% completion rate for all attempted courses and a 2.0 grade point average, you will go back to good standing.

Appeal Procedure

You must complete the Standards of Academic Progress Appeal form and submit it to the Financial Aid Office along with an explanation and documentation of the reasons for failing to comply with the stated academic standards. The explanation must include what improvements you have made that will ensure future academic success.

The Standards of Academic Progress Appeal Committee, comprised of a financial aid representative, academic affairs representative, and student services representative, will review the appeal and render a decision.

You will receive the written decision of the Academic Progress Appeal Committee within ten business days of the committee meeting. The decision of the Standards of Academic Progress Appeal Committee is FINAL.

The committee reserves the right to establish parameters as part of the approval process.  This includes, but is not limited to, restrictions of credit hours or specific courses, mandatory advising, or adherence to an academic plan.

If you are approved for financial aid, you are encouraged to seek an academic advisor to review an academic plan.